The Procurement Executive is responsible for executing day-to-day procurement activities to ensure timely and cost-effective acquisition of goods and services. This role involves supplier coordination, sourcing, contract and price negotiation, and maintaining procurement records in line with company policies and compliance requirements. The ideal candidate will support strategic purchasing decisions while ensuring operational efficiency and vendor relationship management.
1. Procurement Operations
- Source and evaluate potential suppliers to meet quality, cost, and delivery requirements.
- Manage RFQ (Request for Quotation) processes, compare bids, and prepare price analyses.
- Liaise with buyer to issue purchase orders (POs) and track their status to ensure timely delivery.
- Monitor inventory levels and coordinate with relevant teams for replenishment.
- Maintain accurate and up-to-date procurement records, contracts, and vendor data.
2. Administrative Support & Contract Management
- Develop and implement procurement strategies that align with business goals.
- Conduct supplier research, evaluations, and initiate tender/RFQ processes.
- Manage correspondence and email communications promptly and professionally.
- Support the collection, organization, and analysis of data for reports, presentations, and projects.
- Work with relevant teams to ensure precise and updated data records.
3. Communication & Collaboration
- Negotiate pricing, terms, and service-level agreements with contract vendors and Legal team.
- Draft, review, and manage contracts to ensure compliance and mitigate project/product and ops risks.
- Oversee purchase order processes, monitor delivery timelines, and manage inventory levels.
- Maintain comprehensive procurement documentation to ensure audit readiness.
- Promote clear and effective communication with both internal teams and external partners.
- Coordinate and manage internal meetings, including scheduling, agenda preparation, and follow-up communications.
- Encourage collaboration and cultivate positive working relationships across teams.
4. Compliance & Documentation
- Ensure adherence to internal policies, procedures, and regulatory requirements.
- Monitor procurement budgets, perform cost analysis, and recommend cost-saving initiatives.
- Stay informed on industry trends, regulatory changes, and best practices.
- Maintain and update internal documentation, including policies and SOPs.
- Support internal and external audits by providing accurate documentation and coordination.
- Apply strong negotiation and contract management expertise to support compliance and business needs.
Requirements
- Bachelors degree in Business administration, Management, or a related field (or equivalent experience).
- Proven experience in administrative, procurement, and operational support roles, preferably within a tech environment.
- Excellent organizational and time management skills; capable of multitasking and prioritizing under pressure.
- Strong written and verbal communication skills.
- High attention to details and accuracy in data handling and documentation.
- Self-motivated, with the ability to work both independently and as part of a team.
- Experience in vendor management and stakeholder engagement.
- Proactive approach in identifying and communicating challenges and requirements.